General Data Protection Regulations - GDPR.
How we use your information.
Membership of Burscough Archers.
In accordance with the new EU General Data Protection Regulations (GDPR) which come into eﬀect on the 25th May 2018, Burscough Archers is committed to keeping members personal data safe and secure. We will not pass on your details to any other organisation except those necessary to register your membership with Archery GB, Northern Counties Archery Society and Lancashire Archery Association and to comply with any legal and regulatory obligations as may be required from time to time.
All members personal data is kept securely by the Club Secretary only, and is not shared with any other oﬃcers or members of the club.
The club will hold the following data for each member:- title, name, address, telephone number, mobile number and date of birth. The club does not hold any medical information unless a member speciﬁcally asks us to do so, for that members own personal safety.
The Club does not retain any ﬁnancial data on its members, only recording of payments made to/ from the Club.
When a member joins or renews their membership with Burscough Archers they will automatically be registered as a member of Archery GB, Northern Counties Archery Society and Lancashire Archery Association. We will provide Archery GB with their personal data which Archery GB will use to enable access to an online portal for the member at (https://agb.sport80.com) which, amongst other things, allows members to set and amend their privacy settings. If a member has any questions about the continuing privacy of their personal data when it is shared with Archery GB, they should contact firstname.lastname@example.org
Only a members name is given to Northern Counties Archery Society and Lancashire Archery Association, to register their membership of both organisations.
If a member chooses to join the Club’s closed WhatsApp group they should be aware that their name and mobile phone number, will be visible to other club members using the WhatsApp group.
A members email address, and mobile number if they join the WhatsApp group, will be used for all club communications by the Club Secretary.
When entering any internal or external competitions, your details may be used to submit your scores to a third party organiser. Details are likely to include, name, gender, age, bow style, scores, AGB membership number and any disability.
Photography and video may be taken at club nights and events, and these images may be used on our website, social media platforms, newspapers and appropriate magazines as well as other promotional / internal documents. Members have the right not to have their photograph taken or appear in any video and they should make their wishes known to the organiser before the commencement of, and taking part in, any event.
It is a members responsibility to ensure that their personal data is kept up to date both on the online portal and with the Club Secretary. It is a members right to ask what data the club holds on them and for any or all of their data to be removed from the Club’s records and this should be done in writing to the Club Secretary. The Club Secretary is committed to respond within the time limits in force within the GDPR regulations. This is currently one month.
When a member leaves the club, only the members name and postcode will be kept on ﬁle by the Club as proof of their past membership. A member has the right to ask for all their details to be removed but should be aware that if the Club does so, the Club will not be able to prove their past membership. All requests must be in writing to the Club Secretary.
Beginners Courses & GDPR
When you register for a beginners course we collect the following information:- title, name, address, telephone number, mobile number and, in the case of junior participants, date of birth. This information is gathered for insurance purposes and is not shared with any other organisation.
We also collect any health information you wish to give us that may be relevant to your participation in Archery. This information will be held in the strictest conﬁdence but may be shared with our coaches, only where necessary, to assist them in determining the most suitable equipment and teaching styles to suit your personal needs.
Following your course, we will retain only your name and email address as proof that you have completed your course and this will be kept secure for up to ﬁve years before being deleted.
You can request that all your information be deleted following your course but we will then be unable to conﬁrm you have completed a course.
25th May 2018.